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WHS made
easier.

Less admin. More clarity.

Know what needs doing and keep workplace safety on track, all in one place.

See how it works
WHS One interface shown across desktop, tablet and phone.

The problem

Safety cannot depend on memory and good intentions.

Policies sit in folders. Registers fall out of date. Training, inspections and review dates depend on someone remembering them. WHS One brings the work together and shows what needs attention next.

  • Records spread across folders and spreadsheetsThe latest version is never quite where you expect it to be.
  • Responsibilities carried in people's memoryThe person keeping track already has plenty on their plate.
  • No clear view of what is current, due or missingThe work happens, but the full picture is never visible in one place.
An operations manager works at a laptop in a warehouse office, surrounded by stacked lever arch folders, printed forms and wall charts of safety records

When it matters most

In the moment

Would your people know what to do if someone were injured?

Pressure and stress make informal arrangements unreliable. Your people need to know:

  • Who takes charge and what happens first
  • Who must be notified
  • How the incident and resulting actions are recorded

Afterwards

Are you confident you could show a workplace safety regulator how your business manages its risks and protects its people?

You may need records showing:

  • How risks were identified and workers consulted
  • How training and inspections were managed
  • How incidents and corrective actions were followed through

WHS One helps keep procedures, responsibilities, records and actions connected, so the information is easier to maintain and retrieve when needed.

The right level of system

Built for businesses without a dedicated safety team.

More structure than spreadsheets. Less complexity than enterprise software. More control than outsourcing the whole function.

  • DIY tools

    Documents, spreadsheets and form applications record information, but your business must determine what it needs and keep everything connected.

  • Enterprise platforms

    Extensive functionality, configuration and administration that many growing businesses do not need.

  • Outsourced management

    Professional ongoing support for businesses wanting someone else to run the function, with greater recurring cost and dependence.

WHS One

A practical safety system your team can manage.

  • Configured around your business
  • Essential WHS elements connected
  • Priorities and upcoming work visible
  • Plain language for non-expert managers

Your priority order

4 clear priorities
  1. Emergency plan and evacuationDone
  2. Forklift and pedestrian separationIn progress
  3. Manual handling risk assessmentNext
  4. Contractor inductionLater

How it works

A guided start, not a blank system.

You do not start with an empty account. We set the system up around your operations, then guide your team through the first priorities.

  1. We assess your businessWe collect practical information about your people, sites, equipment, activities and current arrangements.
  2. We configure WHS OneWe provide a clear structure for your team to organise records, assign responsibilities and manage review dates.
  3. We hand over and guideYour team starts with a working system, clear priorities and practical guidance on what to do next.
A manager works through a guided WHS setup roadmap on a tablet at a table, with the warehouse floor visible behind her

On the floor

Safety work happens where the work happens.

Workers can complete safety walks, inspections and pre-start checks where the work happens, and record issues with notes and photos while the details are fresh.

  • Complete checks beside the equipment
  • Report incidents and hazards without searching for a form
  • Add notes and photos while the details are fresh
  • Send identified issues into the shared Actions register
A warehouse supervisor in a hi-vis vest completes a safety checklist on a tablet beside pallet racking

Clarity

Know what is done, what is due and what needs attention.

Keep records organised, make responsibilities visible and reduce reliance on memory.

Less searching. Fewer missed reviews. Clearer responsibility. Greater confidence.

Two warehouse team members in hi-vis vests review a safety observation together on a tablet at a loading dock

  • What is current

    See completed checks, current documents, training, licences and closed actions in one place.

  • What is due

    See upcoming reviews, renewals, inspections and other scheduled safety work before it is missed.

  • What needs attention

    See open incidents, hazards, corrective actions and overdue work, with the most important matters shown first.

The system

Your safety records and actions, connected.

WHS One connects the records that belong together. Incidents, hazards, inspections and risk assessments can raise corrective actions, while employee, training, licence, document and plant records remain available through the same system.

  • Policies and procedures

    Current versions in one system, with owners and review dates so nothing goes stale.

  • Risks and hazards

    Record hazards, assess risk and track the controls that are actually in place.

  • Incidents and actions

    Report incidents and near misses, then track the actions needed to fix problems through to completion.

  • People and training

    See inductions, licences and refreshers, and who is current for the work they do.

  • Inspections and checks

    Complete scheduled inspections and pre-starts where the work happens.

  • Registers and reviews

    Plant, chemicals, documents and other core safety records kept in structured registers with owners and review dates.

In practice

Scan. Check. Record. Right at the equipment.

Place a WHS One QR code on plant, equipment or at the work area. A quick scan opens the right pre-start or inspection on a mobile device, so the check is completed where the work happens and the record is saved directly to WHS One.

No searching for forms. No returning to the office. Overdue checks remain visible.

A warehouse worker completes a forklift pre-start inspection on a phone while standing safely beside a parked forklift

Scan the equipment QR code

Open the correct check instantly

Pricing

Straightforward pricing for growing businesses

Pricing is based on your business size and setup needs. We will confirm the agreed work and price before anything begins. All prices are in Australian dollars (AUD) and exclude GST.

Professional structure and guidance without outsourcing the whole function.

WHS One

From $199per month

A clear framework for your team to organise and manage workplace safety in one system.

  • Policies and procedures
  • Risks and hazards
  • Incidents and actions
  • People and training
  • Inspections and checks
  • Registers and scheduled reviews

Setup and training

From $1,495once-off

We learn about your business, import agreed core information and configure WHS One to give your team a practical framework before you go live.

Standard product support is included. Extra help with setup is available and quoted separately.

Request a tailored demo

Choose the level of implementation help

Foundation

We collect your business information, configure the agreed setup and provide practical training. Your team then organises and maintains its documents and manages the ongoing safety programme.

Guided

Foundation plus agreed help delivered remotely. This can include help with standard operating procedures, policies, workflows and further training, as agreed before work starts.

Onsite

Agreed help at your workplace, including practical setup, document work, staff training and launch support. Timing, travel and other expenses are confirmed in your quote.

Before work starts, we agree what we will provide, what we need from you, how the work will be reviewed, the timing and the price. Your business approves the work and remains responsible for putting it into practice. See our Help and support information.

Our story

Built from operational experience.

WHS One grew from hands-on responsibility for workplace safety alongside broader operational management in Australian manufacturing, warehousing and distribution.

It was shaped by the practical challenge of managing disconnected policies, registers, spreadsheets and review dates, and by involvement in preparing a business for ISO 45001 certification.

The result is a system designed around what busy owners and managers need to know and do next.

Data and trust

Protection for your workplace records

WHS One uses role-based permissions to control access to workplace records, requires multi-factor authentication for administrator access, and maintains daily database and uploaded-file backups.

  • Individual accounts and roles

    Authorised users have individual accounts, with permissions based on their responsibilities.

  • Business data separation

    Access controls keep each business's workplace records separated from other customer workspaces.

  • Administrator MFA

    Multi-factor authentication is required for administrator access.

  • Daily backups

    Database records and uploaded files are backed up daily, with separate encrypted backups for documents and photos.

Read about securityRead our privacy policy

FAQ

Common questions

If something is not covered here, email us at support@whsone.com.au and we will answer directly.

  • Authorised users have individual accounts, role-based permissions control access to workplace records, and access controls keep each business's records separated. Multi-factor authentication is required for administrator access. WHS One maintains daily database backups and separate daily encrypted backups of uploaded documents and photos.

Start with a safety system built around your business.

Tell us about your workforce, sites, equipment and current arrangements. We will show you how WHS One can be configured around the way your business actually operates.

Request a tailored demoApp login

Contact

Tell us what you need help with.

Share a few details about your business and what you are trying to improve. We will review your enquiry and respond within two business days.

Prefer email? Write to support@whsone.com.au.

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support@whsone.com.au